Privacy Policy

We collect personal data in the following ways:

1.1 Information You Provide Directly

When you interact with us — such as purchasing a ticket, submitting a sponsorship inquiry, subscribing to our newsletter, or contacting us — you may provide:

• • Identity data: Full name, job title, company name
• • Contact data: Email address, phone number, mailing address
• • Payment data: Credit/debit card details, cryptocurrency wallet address, billing address (processed securely through our third-party payment processors — we do not store full card numbers)
• • Professional data: Company size, industry, role/seniority (collected via forms for audience segmentation)
• • Communication data: Any information you include in messages, inquiries, or speaker applications submitted through our website or email
• • Dietary and accessibility data: Dietary requirements or accessibility needs you share with us for event planning purposes

1.2 Information Collected Automatically

When you visit our website, we automatically collect certain technical data through cookies and similar technologies:

• • Device data: IP address, browser type and version, operating system, device type
• • Usage data: Pages visited, time spent on pages, click patterns, referring URL, exit pages
• • Location data: Approximate geographic location derived from your IP address (country/city level — not precise location)
• • Cookie data: Session identifiers, preferences, and analytics tracking data (see Section 7: Cookies below)

1.3 Information from Third Parties

We may receive personal data about you from:

• • Payment processors: Transaction confirmation and fraud prevention data from Stripe, and/or our cryptocurrency payment processor
• • Event platforms: Registration and check-in data from our ticketing platform
• • Social media platforms: If you interact with us on Twitter/X, LinkedIn, Facebook, Instagram, or other platforms, we may access publicly available profile information
• • Sponsors and partners: If a sponsor scans your badge at the event (with your consent), they may share that interaction data with us for analytics purposes

We use your personal data for the following purposes:

2.1 Event Operations & Ticket Fulfillment

• • Processing your ticket purchase and issuing your conference credentials
• • Managing event logistics, including catering, seating, and accessibility arrangements
• • Communicating essential event information (schedule changes, venue details, health & safety updates)
• • Facilitating check-in and on-site badge scanning

Legal basis (GDPR): Performance of a contract (your ticket purchase).

2.2 Sponsorship & Partnership Management

• • Processing sponsorship and exhibition inquiries
• • Managing sponsor deliverables (booth allocation, branding, speaking slots)
• • Communicating with sponsors about logistics and event details

Legal basis (GDPR): Performance of a contract; legitimate interest in managing business relationships.

2.3 Marketing & Communications

• • Sending you event updates, speaker announcements, and promotional content (only with your consent)
• • Sending post-event follow-ups, including session recordings (for eligible ticket tiers), surveys, and information about future Ai42 events
• • Personalizing our marketing communications based on your interests and interactions

Legal basis (GDPR): Consent (you may withdraw at any time — see Section 6).

2.4 Website Improvement & Analytics

• • Analyzing website traffic and user behavior to improve our site's performance, content, and user experience
• • Conducting A/B testing to optimize our messaging and conversion paths
• • Monitoring website security and preventing fraud

Legal basis (GDPR): Legitimate interest in improving our services and maintaining security.

2.5 Legal & Compliance

• • Complying with applicable laws, regulations, and legal processes
• • Enforcing our Terms & Conditions
• • Protecting our rights, property, and safety, and that of our attendees, sponsors, and partners

Legal basis (GDPR): Legal obligation; legitimate interest.

We do not sell your personal data. We do not rent it. We do not trade it for magic beans.

We may share your personal data with the following categories of recipients, solely for the purposes described in this policy:

3.1 Service Providers

We engage trusted third-party service providers to help us operate our website and event. These include:

• • Payment processors (e.g., Stripe, cryptocurrency payment gateway) — to process ticket purchases and sponsorship payments
• • Email marketing platforms (e.g., Mailchimp, SendGrid, or similar) — to send event communications and newsletters
• • Analytics providers (e.g., Google Analytics, Plausible, or similar) — to understand website usage
• • Event management platforms — to manage registrations, badges, and check-ins
• • Cloud hosting providers — to host our website and store data securely

All service providers are contractually bound to process your data only on our instructions and in compliance with applicable data protection laws.

3.2 Sponsors & Exhibitors

If you visit a sponsor's booth at the event and consent to having your badge scanned, that sponsor will receive your name, email, job title, and company. This is an opt-in interaction — your data is only shared when you actively present your badge for scanning.

We may also share anonymized, aggregated attendance data with sponsors (e.g., "X% of attendees were C-level executives in the AI sector") for post-event reporting. This data does not identify individual attendees.

3.3 Legal Requirements

We may disclose your personal data if required to do so by law, regulation, legal process, or government request. We may also disclose data to enforce our terms, protect our rights, or ensure the safety of our attendees and staff.

3.4 Business Transfers

If Ai42 is involved in a merger, acquisition, or sale of assets, your personal data may be transferred as part of that transaction. We will notify you of any such change and any choices you may have regarding your data.

Ai42 is based in Singapore. Our website visitors, attendees, and partners are located worldwide. Your personal data may be transferred to, stored, and processed in countries other than your country of residence — including Singapore, the United States (where some of our service providers operate), and other jurisdictions.

When we transfer personal data outside of the European Economic Area (EEA), United Kingdom, or other regions with data transfer restrictions, we ensure that appropriate safeguards are in place, including:

• • Standard Contractual Clauses (SCCs) approved by the European Commission
• • Adequacy decisions by relevant data protection authorities
• • Binding corporate rules of our service providers
• • Your explicit consent, where applicable

Singapore is recognized by the European Commission as providing an adequate level of data protection.

We retain your personal data only for as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required or permitted by law.

When your data is no longer needed, we will securely delete or anonymize it.

Depending on your location, you may have the following rights regarding your personal data:

Under the PDPA (Singapore) and GDPR (EU/EEA), you have the right to:

• • Access — Request a copy of the personal data we hold about you
• • Correction — Request that we correct inaccurate or incomplete personal data
• • Erasure ("Right to be forgotten") — Request that we delete your personal data, subject to legal retention requirements (GDPR)
• • Restriction — Request that we restrict the processing of your personal data in certain circumstances (GDPR)
• • Data portability — Request a copy of your data in a structured, machine-readable format (GDPR)
• • Objection — Object to our processing of your personal data based on legitimate interests (GDPR)
• • Withdraw consent — Where processing is based on your consent, you may withdraw it at any time without affecting the lawfulness of prior processing
• • Unsubscribe — You can unsubscribe from our marketing emails at any time by clicking the "unsubscribe" link in any email or by contacting us directly

How to exercise your rights:

To make a data rights request, please contact our Data Protection Officer:

We will respond to your request within 30 days. If the request is complex, we may extend this to 60 days with notice. We may need to verify your identity before processing your request.

Right to lodge a complaint:

If you believe your data protection rights have been violated, you have the right to lodge a complaint with:

• • Singapore: Personal Data Protection Commission (PDPC) — pdpc.gov.sg
• • EU/EEA: Your local Data Protection Authority (DPA)
• • UK: Information Commissioner's Office (ICO) — ico.org.uk

Our website uses cookies and similar technologies to provide functionality, analyze traffic, and personalize your experience.

7.1 What Are Cookies?

Cookies are small text files placed on your device when you visit a website. They help the site remember your preferences and understand how you interact with it.

7.2 Types of Cookies We Use

7.3 Managing Your Cookie Preferences

You can manage your cookie preferences at any time:

• • On our website: Click the "Cookie Preferences" link in the footer or the cookie settings icon to update your choices
• • In your browser: Most browsers allow you to block or delete cookies through their settings. Note that blocking essential cookies may impair website functionality.
• • Opt-out tools:

7.4 Do Not Track

Our website does not currently respond to "Do Not Track" (DNT) browser signals. However, you can manage tracking through cookie preferences as described above.

Ai42 Singapore 2026 is a professional conference. Our website and services are not directed at individuals under the age of 16. We do not knowingly collect personal data from children under 16.

If you believe we have inadvertently collected data from a child under 16, please contact us immediately at hello@ai42.sg and we will promptly delete the data.

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:

• • Encryption of data in transit (TLS/SSL) and at rest
• • Access controls limiting data access to authorized personnel
• • Regular security assessments of our website and systems
• • Secure payment processing through PCI-DSS compliant providers (we never store full credit card numbers on our servers)
• • Contractual data protection obligations for all third-party service providers

While we take reasonable steps to protect your data, no method of transmission over the internet or electronic storage is 100% secure. If you have concerns about the security of your data, please contact us at hello@ai42.sg.

Our website may contain links to third-party websites, including sponsor and partner sites, social media platforms, hotel booking sites, and payment processors. These third-party sites have their own privacy policies, and we are not responsible for their data practices.

We encourage you to read the privacy policies of any third-party sites you visit through links on our website.

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or for other operational reasons.

When we make changes:

• • We will update the "Last Updated" date at the top of this page
• • For material changes, we will notify you via email (if you are a subscriber or ticket holder) or through a prominent notice on our website
• • Your continued use of our website after changes are posted constitutes your acceptance of the updated policy

We encourage you to review this page periodically.

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: